Last updated: April 25, 2026
DocuSmartly is a free online PDF and CV tool suite operated by the DocuSmartly Team. Our website is https://docusmartly.com. For privacy enquiries, write to docusmartlyhelp@gmail.com.
We don't make blanket "everything stays in your browser" claims because that wouldn't be accurate for every tool. Here's the honest breakdown:
| Tool | Where processing happens | What we send |
|---|---|---|
| Split, Merge, Compress, Edit, Sign, Images to PDF, PDF to TIFF | 100% in your browser | Nothing — your file never leaves your device. |
| Word to PDF, PowerPoint to PDF, Excel to PDF, Protect PDF | On our server (LibreOffice / qpdf) | The file is uploaded, converted in memory, the result is returned to you, and the source file is discarded immediately. We do not log or back up uploaded files. |
| OCR PDF / Bulk Invoice Extraction | Text recognition in your browser; saved batches on our server | The OCR itself runs in your browser (Tesseract.js) — your scan isn't uploaded just to read it. If you save or extract a batch (multi-document results, templates, Excel export), the document and its recognised text are uploaded, stored, and automatically deleted within 24 hours. Never logged, never backed up. |
| CV Maker (form & templates) | In your browser | Your CV form data is saved only in your browser's localStorage. The PDF is generated client-side. Nothing is sent to our server unless you trigger an AI feature below. |
| Resume Import (CV Maker) | Server + Groq AI | Your uploaded PDF/DOCX is sent to our server, the text is extracted in memory and forwarded to Groq for AI parsing. The original file is discarded after the request; only the parsed structured fields are returned to your browser. |
| CV Tailor (JD-based) | Server + Google Gemini | The Job Description and CV text you provide are sent to our server and forwarded to Google Gemini for analysis. We don't store the inputs after the request completes. |
| Smart Extract (AI field extraction) | Server + Google Gemini (Groq fallback) | Your PDF text is sent to our server and forwarded to Google Gemini (or Groq as an automatic fallback) to read the fields you request. The file is held in memory only — no copies are stored on disk, and we do not log document contents. |
| Pallavi AI (intent assistant) | Server + Groq AI | Only the natural-language command you type (e.g. "compress this PDF") is sent to Groq — never the file itself. Used to choose the right tool and parameters. |
We rely on contractual and policy commitments from our processors. Per their public privacy policies and API terms at the time of writing:
These providers may temporarily store request data for abuse prevention and service operation per their own retention schedules. We do not control those independent retention periods.
Account creation is optional. All free tools work without an account. If you do create one (required to buy or subscribe to premium CV templates), we collect:
Sign in with Google (optional): Instead of a password, you can sign in with your Google account. When you do, Google sends us a verified token from which we read only your email address and name to create or access your account — we never receive or store your Google password. This is entirely optional; email-and-password sign-in remains available. Google's handling of the sign-in is governed by Google's own Privacy Policy.
Payments are processed exclusively through Razorpay, a PCI-DSS Level 1 compliant payment gateway. We never see, store, or have access to your card numbers, CVV, bank account details, or UPI IDs. Razorpay handles all card data directly. We only receive a transaction reference (payment ID and signature) so we can mark your purchase as complete.
dsm_auth): A signed httpOnly cookie issued only after you sign in. Used to keep you logged in for 30 days. Not accessible to JavaScript.The companies below process some of your data on our behalf, strictly to provide the features described above:
Whether you're in India (Digital Personal Data Protection Act, 2023), the EU (GDPR), or anywhere else, you have the right to:
Our service is not intended for children under 13 (under 18 for users in jurisdictions where the Digital Personal Data Protection Act, 2023 requires parental consent for minors). We do not knowingly collect personal information from children. If you believe a child has provided us personal data, contact us and we will delete it.
Some of our service providers (Groq, Google) operate servers outside India. By using our AI features, you consent to your input data being transferred to and processed in those jurisdictions, governed by the providers' own contractual safeguards (Standard Contractual Clauses where applicable).
We use industry-standard safeguards, including HTTPS for all traffic, bcrypt password hashing, httpOnly cookies for authentication, and least-privilege access to our database. No system can guarantee absolute security; if we ever suffer a breach affecting your personal data, we will notify you and the relevant authorities as required by applicable law.
We may update this policy as our tools evolve. The "Last updated" date at the top reflects the most recent revision. Material changes (e.g. adding a new sub-processor or AI provider) will be highlighted by a banner notice on the site for at least 14 days.
For any privacy question, complaint, or data request, email docusmartlyhelp@gmail.com. We aim to respond within 7 business days.